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Journal of ASPR - Summer 2012 - Revamping the ASPR Mentor Program
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Revamping the ASPR Mentor Program

By Membership Committee Co-Chairs Maddie Wagner, The Reading Hospital and Medical Center, Reading, PA, and Ivie Hall, DASPR, Northeast Georgia Health System, Inc., Gainesville, GA

The Membership Committee has been incredibly busy with revamping and renovating the ASPR Mentor Program over the past few months. The program is designed to provide a new or returning member with a “go-to resource” for the multitude of questions that are inherent to our profession. The program ultimately is focused on helping new members grow and develop professionally.

The mentor-mentee relationship consists of matching a seasoned member with a new-to-the-industry member. The two form a relationship that allows for consistent and open communication designed to provide the mentee with “tools of the trade.” The mentor serves as a sounding board for ideas, provides referrals for items of interest (advertising sites, locums firms, and residency programs), introductions, and anything else that can make the mentee’s transition into the physician recruiting world a little easier.

The ASPR Mentor Program has been in place for several years and continues to grow. However, during the course of revamping the program, the Membership Committee identified key areas for improvement and has implemented a series of steps to identify a strategic path to make the experience more beneficial for mentors and mentees. Special thanks go to Tim Dybevik, Dean Clinic, Madison, WI, and Tom Farrington, FASPR, St. Francis Medical Group, Beech Grove, IN, for spearheading the renovation!

What’s new?

First, the Membership Committee has refined the eligibility criteria for becoming an ASPR mentor. In order to become a mentor, you must be an ASPR member for at least two years and have at least three years of physician recruitment experience, or have achieved the Associate designation of the Fellowship Certification Program (AASPR).

In addition to refining the eligibility criteria, the committee also has developed a new guideline for mentors to help facilitate beneficial discussions for the mentees. This should provide for more comprehensive discussions, while still allowing mentors and mentees to discuss any topic not covered by the guideline, to ensure the mentee’s needs are met. The committee also has designed surveys to assist with overall monitoring of how the program is going for both the mentor and mentee.

The Membership Committee currently is evaluating which mentor-mentee pairings are active. The revamped program is due to roll out in the coming months. Committee members plan to develop tutorials, via on-demand webinars, to help inform new mentors and mentees about the expectations of the program. There also will be a need for additional mentors, so we encourage all members who meet the eligibility criteria to consider becoming a mentor!

What’s involved in becoming a mentor?

The Membership Committee will make assignments based on a variety of factors — including the size, type, and location of both members’ organizations. Each mentor will be assigned to one mentee for a period of one year; therefore, the mentor must be willing to make a commitment for this time period. If you are interested and able to assist more than one mentee at a time, you may request to mentor up to two members. After the one-year assignment is complete, you can choose to continue in the program and be assigned to a new mentee.

A successful mentor-mentee relationship requires both parties to dedicate time and commit to the process. Mentors should contact their mentees at a minimum of once per month. It is important to the process that each member take initiative and keep the communication lines open. Once the mentor is assigned to a mentee, the mentor should establish a schedule to meet each month in order to ensure they remain focused on the needs of the mentee and the purpose of the program. The day and time is up to the mentor and mentee based on their schedules. It is understood that there may be months when schedules simply don’t allow for a phone call; however, the goal is to try to talk at least once per month.

Mentors and mentees will be contacted quarterly by a member of the Membership Committee to see how the relationship is going and to see if either member needs any assistance. There may be situations where the “match” is not ideal and re-assignment may be required for a variety of reasons.

If you are interested in becoming an ASPR mentor or mentee, please contact Jacquie Jaskowiak at

Journal of ASPR - Summer 2012